The Kubera Principle

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চিঠি বা পত্র লেখার কৌশল :: Letter Writing (Episode-1/5)

A letter is a written or printed communication addressed to a person or organization, usually sent through the postal service or delivered by hand. Letters can be used for a variety of purposes, such as expressing thoughts and emotions, conveying information, making requests, or providing instructions. They can be formal or informal, depending on the context and the relationship between the sender and the recipient. In the context of the alphabet, a letter is one of the characters used to represent a sound or phoneme in written language.

Classification of Letter:
Letters can be classified in various ways, depending on the context in which they are being considered. Here are a few common classifications:
By purpose:
1. Personal letters: Written to friends or family members
2. Business letters: Written for official or professional purposes
3. Formal letters: Used in official or legal contexts
4. Informal letters: Used in personal contexts and are more relaxed in tone

By format:
1) Block style letters: All lines are aligned to the left margin
2) Semi-block style letters: First lines of paragraphs are indented
3) Modified block style letters: Date, closing, and signature are aligned to the center of the page, while paragraphs are indented
4) Full block style letters: All elements of the letter are aligned to the left margin, including the date, closing, and signature

By content:
A. Inquiry letters: Used to request information or inquire about something
B. Cover letters: Used to accompany a resume or job application
C. Sales letters: Used to promote a product or service
D. Complaint letters: Used to express dissatisfaction or to lodge a complaint
E. Thank you letters: Used to express gratitude or appreciation.

By typeface:
a) Serif letters: Have small lines or flourishes at the end of each character stroke
b) Sans-serif letters: Do not have small lines or flourishes at the end of each character stroke
c) Script letters: Mimic handwriting and feature cursive or calligraphic strokes
d) Decorative letters: Used for emphasis or to add visual interest to text, often featuring ornate designs or unusual shapes.

Essential parts of a formal letter:
i. Sender’s address and date: The sender’s full address and the date the letter was written should be included at the top right-hand side of the letter.

ii. Receiver’s address: The receiver’s full address, including their name and title, should be included below the sender’s address on the left-hand side of the letter.

iii. Salutation: A formal greeting should be used to address the receiver of the letter. Examples include “Dear Mr./Ms./Dr.” followed by their last name and a colon.

iv. Body of the letter: This is the main content of the letter, which should be written in a clear and concise manner. The first paragraph should introduce the purpose of the letter, while subsequent paragraphs should provide more detail and supporting information.

v. Closing and signature: A formal closing should be used, such as “Sincerely” or “Respectfully,” followed by the sender’s full name and signature. If the letter is being typed, the sender’s name should be typed below the signature.

vi. Enclosures or attachments: If any documents or materials are included with the letter, they should be listed at the bottom of the letter, after the closing and signature.

Letter writing tips:
1. Identify your purpose: Determine why you are writing the letter and what you hope to achieve. This will help you to stay focused and write a clear and concise letter.

2. Address the recipient appropriately: Use the appropriate title and full name of the person you are writing to. If you are unsure of their title or gender, do some research or use a neutral greeting such as “Dear Sir/Madam” or “To Whom It May Concern.”

3. Be clear and concise: Get straight to the point and be clear about what you are asking for or conveying. Use short paragraphs and avoid using complex language or jargon.

4. Use an appropriate tone: Consider the relationship you have with the recipient and the purpose of the letter when determining the appropriate tone. For formal letters, use a polite and respectful tone.

5. Proofread your letter: Check for errors in grammar, spelling, and punctuation. It can be helpful to read your letter out loud to catch any mistakes.

By following these tips, you can write effective letters that communicate your message clearly, professionally, and persuasively.

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